Got a new video to share?
This quick guide will walk you through exactly what to do, what to upload, where to add things, and how to make sure everything’s set up right.
Easy, clear, and no guesswork.
1. Upload Your Video
Start with the main thing — upload your video!
Format: MP4
Max size: 2 GB
Make sure it’s good quality and ready to go
2. Add a Clear Title
Use a clear, descriptive title that helps users understand what the video is about.
3. Write a Description
Provide a short overview of the video.
You can include:
Main topics covered
Who is speaking
What viewers can expect to learn or see
Key topics or takeaways
A few sentences or a bullet list is great.
4. Add the Date
We recommend using the date it was uploaded. Helps with sorting and context.
But you can add whatever date you need. It's up to you.
5. Choose a Category (or Create a New One)
Choose the main category your video belongs to, and optionally select a subcategory to better organize your content.
In case you don't find the category needed, you can easily create one.
6. Add Tags (if needed)
Tags make videos easier to search and filter. You can assign existing tags or create new ones.
Use existing ones
Or create something new if it’s specific to this topic 🔗 How to Add Video Tag
7. Select a Speaker (If applicable)
Who’s in the video? Search for their name or add them if they’re new to the system.
This helps build their profile and makes content easier to track.
8. Link to an Event (if applicable)
If this video came from an event, connect it to that event. It keeps everything tied together and easy to browse.
9. Spotlight It on the Newsfeed (optional)
Want more eyeballs on this video? Check the box to add it to the Newsfeed.
It’s a quick way to get it in front of the community 🔗 How To Feature Content in Newsfeed
10. Upload a Thumbnail
This is what people will see first, so make it count.
Formats: JPG, JPEG, PNG
Max size: 10 MB
Choose a still from the video, a speaker headshot, or a custom image.
11. Add Any Important Links
Use this section to highlight anything extra: partner sites, resources, tools, whatever makes sense.
Each link includes:
A logo
A short headline
A clickable link
You can add multiple links.
12. Add Cliff Notes (if you’ve got them)
Got a quick summary or key takeaways? Drop them in here.
Perfect for people who want the highlights before diving into the full video.
13. Attach Related Documents
Upload any files that go with the video, like slides, worksheets, or PDFs.
Formats: JPG, PNG, PDF, PPT, DOC, XLS
Max file size: 10 MB each
Give each one a clear label
14. Set Access Rules
Choose who can view the video:
Public – Open to anyone
All Members – Everyone in the community
Restricted – Just a specific group
If restricted, pick your audience by:
Group (e.g., Europe Chapter, Women of MDS)
Membership Plan
Tag
Specific Users (add emails or upload a file)
15. Click Publish
That's it! You now have your video uploaded!
Wrapping Up
Adding a video in GroupOS is designed to be straightforward, with all the tools you need to organize, enhance, and manage your content effectively.
Whether you're sharing event recordings, tutorials, or community updates, following these steps ensures your video is clear, accessible, and properly categorized for your audience.
🔗 Related Articles
Want to better organize your video content? Check out: