Planning an exciting in-person event?
Here’s your step-by-step guide to setting up a smooth, well-organized in-person event your community will love.
1. Add a Cover Image
Make a great first impression.
Size: 1920×1080 px
Tip: Keep each image under 100KB so it loads fast.
2. Enter the Event Title
Just type in your event’s name. Keep it clear and simple.
3. Set Max Tickets per Order
Decide how many tickets someone can buy in one go.
Minimum is 1—perfect for smaller gatherings or to limit large orders.
4. Pick the Event Type
Choose how attendees will join:
Free – No payment needed
Paid – Ticket purchase required
5. Choose Ticketing Platform
Decide where you’ll manage tickets:
GroupOS ticketing – Use the built-in system
External platform – Link to another service (like Eventbrite, WildApricot, etc.)
6. Select Location Type
Pick how the event will take place:
In-Person – If you’re meeting in real life
Virtual – If it’s online
To Be Announced – If details are still in the works
For an in-person event, select In-Person.
7. Add the Full Address
Enter the complete event address. Not sure of the full details? Use Google Maps to help.
Once added, we’ll fill in:
Latitude
Longitude
City
Country
Time Zone
Want a different time zone? Check the box and choose it manually.
8. Add Date & Time
The time zone is already set—just add the local event time.
Example: If your event starts at 3:30 PM Mountain Time, enter 3:30 PM directly.
Reminder: Double-check the time zone. Don’t use your personal time zone if the event is happening elsewhere.
9. Make It Recurring (If Needed)
If the event happens regularly, you can set it to repeat:
Daily
Weekly
Monthly
Then choose when it ends:
On a specific date
Or after a set number of times
10. Set Access Rules
Control who sees the event:
Public – Open to everyone (even outside your community)
All – Visible to all members
Restricted – Only visible to selected groups, plans, tags, or specific users
If restricted, you can choose who gets access by:
Group (e.g., Europe Chapter, Women of MDS)
Membership Plan
Tags
Specific Users – Add people manually, paste emails, or upload a file
Want to see who can view the event? Click Preview. You can also export the list.
11. Connect a Channel
Link your event to a discussion channel—just pick one from the list.
12. Add a Tag
Use an existing tag or create a new one to help organize your event.
13. Choose a Category
Pick the right category for your event:
Experience
In-Person
Virtual
Chapter
14. Set the Event Status
Pause – If the event is still in draft mode
Live – When you're ready to publish it
15. Add a Short Description
Quick summary (max 190 characters) to give attendees a snapshot of the event.
16. Add a Long Description
Use the text editor to tell the full story. You can include:
Images
Videos
Links
Bold or styled text
Tip: Break up longer text into shorter sections. It’s easier to read—especially on mobile.
That’s it — your event is ready!
Once you've added all the details, hit Publish, and you're good to go.
Whether it’s a small meetup or a big community event, this setup helps you make it smooth, clear, and easy for everyone involved.
Need to make changes later? You can always come back and edit the details.
Planning in-person events should be simple—and now, it is.
Happy hosting! 🎉